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Documentation in National and International Transportation

Documentation in National and International Transportation

12 May 2021

Top Transport and Logistics Companies in India

When goods are transported either within the borders or abroad, the delivery must be go with the proper documented proofs. The number of documents required differs turning on if the shipment is within India or to another country.

Zighra logistics stands among the top Logistics and Supply Chain Companies in India and based on the data collected from it we are going to highlight the different documentation process As far as interstate transferring of goods in India, given below documents that holds prominence are:-

Bill of Lading

The bill of lading is the most significant paper work that is used in transferring of goods. The legal definition of a bill of lading is a deal contract for the carrying up of goods and a document of title to them. It offers detailed information that the carrier will need to transport the items. It Includes the shipment origin and the contract terms for the transferring of the goods and is required by a carrier before the shipment is taken. It happens to be a kind of contract between the owner of the goods and the carrier (in case of domestic transportation). There are two kinds of Bills for lading: a straight bill of lading, which is non-negotiable, and a negotiable or shipper's order bill of lading. The negotiable bill of leading can be purchased, sold or exchanged while the goods are on the way. The customer usually needs an original as evidence of ownership to take possession of the goods. The bill of lading must Contain the name and address of the consignor and consignee, and often it will have the routing directions for the carrier. It includes a description of the goods to be transported, the quantity for each of the commodities, and the commodity class and rate.

Proxy Bill of Lading

If the bill of lading is a proxy or replaced or exchange for another bill of lading then the present bill of lading has to include all the clauses from previous documents.

Common Carrier Responsibility

The carrier is responsible for loss and damage of the goods being transferred, excluding the goods were not properly packaged by the transporter or if the nature of the goods itself would be responsible to a common loss like through evaporation. The carrier is not responsible for damage caused due to natural disasters, enemy or any authority.

Delay in Transit

The consignor or the carrier cannot be held responsible if the loss or damage is due to a delay in the transferring of the goods.

Airway Bill

Air freight shipments require airway bills. Airway bills are shipper-specific (i.e., USPS, Fed-Ex, UPS, DHL, etc.).

Pro-forma Invoice

A pro forma invoice is an invoice prepared by the exporter before shipping the goods, informing the buyer of the goods to be sent, their value, and other key specifications. It also can be used as an offering of sale or price quotation.

Freight Not Accepted

If the goods are not accepted within the time allocated, the carrier can store the goods at a cost to the owner.

Exceptional Value

The carrier is not responsible and does not have to carry items of exceptional value that are not on the priced in the published categorization or tariffs unless a special agreement with the consignor has been negotiated.

Hazardous Goods

The consignor has to be given complete detailed revelation of the list of goods when they are carrying hazardous items, or else, they are not responsible for any losses.


The carrier cannot make extra charges to the shipper after making a delivery.

Generic Certificate of Origin

The Certificate of Origin (CO) is compulsory in some countries for all or only certain products. A statement of origin printed on company letterhead will do, in few instances. The exporter should cross check if a CO is needed with the customer and/or an experienced consignor/freight forwarding in charge or the Trade Information Centre.


This clause specifies the details on how to file a claim against the carrier and the specified time period post delivery in which the claim will be accepted.

Freight Bill - Top Freight Forwarding Companies in India

The freight bill is the carrier's invoice to the Shipping person for all the charges that the carrier has borne. The carrier’s freight bill will include the details of the shipment, the items being shipped, the consignee, the origin, and destination, as well as total weight and total charges.

Some carriers can ask for prepayment from the shipper if the value of the items being shipped is less than the total expected freight charges. If the charges are not prepaid then the carrier can present a freight bill on collect. This implies that the carrier will present the freight bill on the day of delivery.